Welcome to performer information and show registration for oxfringe 2012

Show registration

Thank you for your interest in registering for next year’s fringe!  Oxfringe is an open access festival aiming to encourage and provide interesting platforms for new and established talents from Oxfordshire and further afield during our festival.  We hope you will join us in 2012 to create a cultural extravaganza in Oxford over the May/June holiday period.

Our responsibility to you will be to promote the festival and your show as best we can in a variety of ways – see ‘What does your registration fee cover?’ below.  Your responsibility will be to organise and pay for your own venue and any necessary performance fees and insurances, check venue performance licences are in place and that you and the venue are in compliance with all relevant health and safety regulations.  You also commit to delivering a fully rehearsed show during our festival, marketing your own show alongside our brochure and website, using the Oxfringe logos on your PR material which we will make available to you and managing your own ticket selling processes.

Registration fees

We have two registration rates for this coming year:

Fee for shows with one performance only – £72

Fee for shows performed more than once – £96

You will be asked to pay this fee via Paypal, when you register your show on the performer login portal – see below for more info.

The final registration deadline is 12 Noon on Tuesday 28 February.  Check out the registration guidance below to make sure you don’t miss it!

What does your registration fee cover?

• Your 50 word show entry in both the website and OxFringe Brochure (we will print a minimum of 20,000 copies).
• We will provide advice on how to market your show
• We secure media coverage for Oxfringe festival through our media links, press releases and links with fringe review companies
• We invite all the press to our Launch Event a month before we kick off
• In return for two comp tickets per show, we will offer your show to local and national review companies.
• We will liaise with you if press or fringe review companies would like a comp to review your show and if you get a show review we will publish it on our website.
• We will raise the profile of Oxfringe across Oxford via outdoor ads, Oxfringe posters around town, display and leaflets in the library and high street ads in Waterstones
• We will provide venue PR material for larger venues where possible
• We coordinate volunteers at larger venues, in exchange for a free ticket to the shows they are helping with.
• We provide opportunities for you to preview your show
• We negotiate Oxfringe events ticket pages at Tickets Oxford and We Got Tickets

How To Register Your Show:

 Step One –  Secure Your Venue Booking

Before you register your show or shows, please take some time to think about where you will perform and begin to make arrangements for your hire of a suitable space. The venues info page give you details of venues who’ve expressed an interest this year.

If you are interested in performing as part of Oxfringe, at any of the above venues or other venues, you will need to arrange your booking with the venue yourself.  Once you have done so, you can give us full details when you log on to register your show.

Guidance on your responsibilities in hiring a venue will be available shortly.

Step Two – Register Your Show To Secure Your Brochure And Web Entry

The performer login portal will be ready later in January and will guide you through how to complete your show registration, which shouldn’t take more than a few minutes.  If you have completed the Express Interest 2012 form, you will receive an email from us telling you when the login portal is open.  Once you have fully submitted all your show details, you will then be invoiced for the registration fee.

 The final registration deadline is 12 Noon on Tuesday 28 February. 

Before that date you will need to:

• Secure your venue booking
• Submit all your show, venue and ticketing details through the Oxfringe website performer login portal
• Proof your 50 word brochure and web entry
• Pay the registration fee to Oxfringe on line through the website.

Step Three – Purchase An Ad

If you would like to attract even more attention, you may supplement your brochure entry with an ad.  These are offered at special performers only rates:

• Eighth page – £45 (60mm wide x 40mm deep)
• Quarter page – £85 (60mm x 90mm)
• Half page – £155 (130mm x 90mm)
• Full page – £285 (up to A5 plus 3mm bleed)

This can feature more text, or pictures, or whatever you like within the spaces shown.  If you want to supply your own artwork, please send us a 300dpi TIFF or EPS file if possible. If this sounds like gibberish to you, our designer may be able to produce your ad from images and text you supply for a reasonable fee, depending on the work involved.  To find out more, please email info@oxfringe.com.

Step Four – Market Your Show

We will provide you guidance via emails on how to market your show, where you can list your show for free on line, how to secure media coverage and our Launch event planned for the end of April.  More information on this will also be available here soon – including the Oxfringe logos to use on your posters and leaflets

Other Opportunities

Show Preview Opportunities

This year we hope to provide opportunities where performers can preview their show.  Locations and more details will be announced very soon.  You will be invited to indicate your interest in this when you register your show.

Ticket Sales

When you register your show, you will be asked to select your means of ticket sales.  Some of our professional theatre venues provide a full ticketing and box office service (on line, by phone and face to face) for performers which you will need to indicate to us on registration.

For other venues, there are two main routes for advanced ticket sales:

• Advanced tickets reserved via your own email or telephone numbers
• Advanced tickets sold via WeGotTickets (online only) or Tickets Oxford (Online, phone and face-to-face).

 Selling Tickets through Tickets Oxford or WeGotTickets services:

With both WeGotTickets (WGT) and Tickets Oxford (the Oxford Playhouse Box Office), we have negotiated an Oxfringe Webpage on their site, where purchasers can browse all our shows on sale there.  You are responsible for setting up your own account for your show with Tickets Oxford or WGT and ask them to badge it as Oxfringe, to make sure it goes on the Oxfringe webpage – put Oxfringe in the show title line to make sure they pick this up.

• More about setting up an account with WGT here:  Oxfringe WGT Box Office Info.
• More about setting up an account with Tickets Oxford.

If you are using an on-line Tickets Sales facility we will link the programme listing on our webpage to your event, so visitors to our site can purchase tickets for you show via these links.

Note: If a performer sets up an account with WGT or Tickets Oxford, this is a direct contractual relationship between them and WGT or Tickets Oxford and Oxfringe is neither party to that contract, nor liable for compliance with it by either the performer or WGT, nor liable for any failure by WGT or Tickets Oxford to deliver the service promised or to pay out the net ticket receipts to performers.

Reserving or selling Tickets through yourself:

You may decide to sell tickets via your own phone or email – you will be asked to specify which when you enter your show details.  We will put this phone number or email on our website and in our Programme, so people can contact you direct to reserve or purchase tickets.  Please be aware that we print a great number of Programmes available free throughout the county, so you may wish to use a mobile number, rather than your home number.

Registration Terms & Conditions

Information on this to follow shortly.